5 Automations You Didn’t Know You Needed as a Remote Worker

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If your remote work setup still runs on copy/paste, you’re doing it the hard way.

Most folks have their Zooms and Slack channels dialed in.

But beyond that? Total chaos.

Notes everywhere. Follow-ups forgotten. Time blocks that mean nothing.

Let’s fix that.

Here are 5 automations and mini-systems that run quietly in the background while you actually get stuff done.

No fancy gear or enterprise apps. Just simple tools that make life smoother!

1. Build a Mini-CRM for Yourself (Without Paying for One)

You don’t need Salesforce. You just need to remember who you talked to, what you said, and when you should follow up.

Use Notion, Airtable, or even a Google Sheet to:

• Keep track of client convos, DMs, and intros

• Log when you last connected

• Add notes like “follow up in 3 weeks” or “they might need help in Q2”

Want to level it up? Set a Zap that sends a calendar reminder based on your follow-up date.

👉 This keeps your network warm without you remembering a thing.

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2. Create a Second Brain (That Doesn’t Suck to Use)

Yes, you’ve heard of second brains. No, you don’t need a PhD in tagging systems to build one.

Use Notion or Obsidian and keep it dead simple:

• One folder for ideas

• One for meeting notes

• One for random stuff worth saving

Then use AI tools (like Notion AI or Rewind) to surface your own notes weekly.

👉 This makes it feel like your brain is helping you out instead of just hoarding junk.

3. The Internal Wiki Hack: Treat Yourself Like a Tiny Team

You do a lot. Probably more than you realize.

So treat your workflow like it matters.

Set up a personal wiki in Notion with:

• Project templates

• Checklists for stuff you repeat (podcasts, emails, launches)

• A “Today” view that pulls in tasks, notes, and quick links

It’s like building a dashboard for your brain.

👉 Once it’s set up, your future self will thank you every morning.

4. Turn Google Calendar Into a Motivation Engine

Time blocking is great in theory—until everything turns blue and you ignore it.

Try this:

• Green = Deep Work

• Yellow = Admin

• Purple = People Time

• Gray = “Do not book me”

(or whatever colors you want to assign to specific categories of tasks…)

Now your calendar isn’t just a plan—it’s a vibe.

Bonus move: Set up recurring blocks that match your energy. (Don’t schedule deep work at 3pm if you always crash then.)

👉 When your calendar reflects your real rhythm, you’ll actually stick to it.

5. Automate Your Own Progress Reports

You’re doing great work—don’t wait for someone to notice.

Set up an automation (Make, Zapier, etc.) to:

• Pull completed tasks from your project tool (Asana, Notion, Todoist)

• Summarize them into a clean list

• Email it to yourself or your manager every Friday afternoon

👉 It keeps you visible, accountable, and reflective—without writing a single paragraph.

So, Why Not Give It a Go?

You don’t need to reinvent your entire workflow. Just automate one thing that’s slowing you down.

The goal? Fewer browser tabs. Less context switching. More momentum.

Pick one of these. Set it up. Let it run. Then get back to work (or better yet—log off early).

Do you have some of these systems in place? Are you looking to try and set one up?

Hit reply and tell us how automation is making your work a little lighter.

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Here’s to ditching busywork, letting smart tools handle the boring stuff, and finally having a workflow that works for you. Catch ya in the next one!

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